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Regular and external users on all Business and Enterprise accounts can create calendars and calendar layers. Collaborators can view calendars shared with them.
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Calendars help you keep track of what needs to be worked on and when. Calendars consist of layers. Each layer displays tasks or projects according to filters and other parameters you set when you create them. You can add one or multiple layers to each calendar and set them to show different tasks and projects.
There are 2 types of layers:
You can customize your calendar view to display tasks from multiple calendars or layers at the same time. Check any combination of calendars and layers to display all their tasks on the grid.
Regular and external users can create calendars and add layers to them.
Now you can proceed to create calendar layers.
Use classic layers if:
Use task-based smart layers if:
Use project-based smart layers if:
Your layer is created!
Collapse/Expand the calendar panel. The left-hand panel 1 shows all available calendars (either created by you or shared with you) and all layers of those calendars. Click on the collapse/expand icon 2 to hide the list of calendars.
Collapse/expand calendars. Click on the caret icon 3 to the left of the calendar’s name to collapse or expand the list of layers it contains.
Change the time frame. From the menu 4 select how to view your calendar: by week, month, quarter, or year.
Switch to a different month/year/quarter/week. Click the caret icons 5 on either side of the "Today" button or use the left and right arrow keys on your keyboard.
Navigate back to the current time period. Click on the “Today” button.
Open a project or a task in the overlay view. Click a bar representing a task or a project on the grid.
Find today’s date in quarter/year views. The vertical red line on the grid indicates today’s date.
Find weekends. Greyed out days in week/month views and the vertical gray lines which appear when you drag tasks/projects to reschedule them in quarter view indicate weekends.
Review settings of smart calendar layers. Hover over the funnel icon 6 to the right of a smart calendar layer title to review the settings and see which filters are applied to tasks or projects on this layer.
Rearrange calendars and layers on the calendar panel. You can change the order of calendars on the panel. And you can move layers either within the same calendar or from one calendar to another. To rearrange the calendars and layers:
Add calendars to the grid. Each calendar and layer has a checkbox 1 next to its name. By checking or unchecking the box you can add or remove tasks and projects of the corresponding calendar or layer from the grid. When you check the box next to a calendar, it automatically checks all its layers.
Display only a specific calendar or layer. Right-click the calendar or layer and select "Display this only" 2 from the menu that appears.
Show or hide layer grouping. All tasks on the calendar grid are grouped by their calendar layers. In quarterly and yearly views, you can remove or add layer grouping by clicking the three-dot menu in the calendar's upper-right corner and selecting "Hide/Show layer grouping."
Display or hide weekends. In week/month views, click the three-dot menu button 3 in the calendar's upper right-hand corner and select "Hide/Show weekends". 4
Display or hide week numbers. In week/month/quarter views, click the three-dot menu button 3 in a calendar's upper-right corner and select "Show/Hide week numbers." Note: This option is only available if you set Monday as the first day of the week.
Display tasks or projects by calendar color or by status color. Click the three-dot menu button in a calendar's upper right-hand corner and select "By Calendar color" or "By status". 5 It is available in all time period views.
Change the way task and projects look on calendars. In quarter and year views:
Switch between calendar and fiscal year. In year view, click the three-dot menu button in a calendar's upper right-hand corner and select "Fiscal" or "Calendar".
Resize the calendar panel. Hover over the line that separates the calendar panel from the grid until your cursor turns into the resizing arrow. Then left-click mouse and drag left to make the calendar panel narrower or right to make it wider.
Regular and external users can edit and delete calendars and layers.
Enter a new name for the calendar and press Enter to save the changes.
Your settings are applied.
Note, that when you delete a calendar, all its layers are deleted from your workspace as well. All deleted items also disappear from the workspaces of users who had access to them via sharing.
To change the color of tasks or projects on a calendar:
Tasks or projects on the calendar immediately change color ().
Admins on Business and Enterprise accounts can nominate a month the fiscal year should start with. Admins on Enterprise accounts may have this right disabled.
You can print any calendar you have access to.
Wrike creates a snapshot of the current calendar view and opens it in a separate tab. Your browser’s print dialog automatically opens on top of the snapshot, and you can print the calendar.
Note: Currently, calendar printing is not available in the Edge browser or Wrike desktop app.