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Space admins are members of a Space with extended rights. Unlike regular Space members, Space admins can edit Space bookmarks, Space settings, and the list of users along with their permissions within the Space.
Note that when you become a Space admin, you do not automatically get the same rights as account admins. Similarly, if an account admin has access to a Space only as a regular Space member, they do not have the ability to edit the Space.
To learn how Space members can interact with Spaces and how to create a Space, go to the Spaces Overview page.
Space creators and Space admins can assign the Space admin role to other users. External users and collaborators cannot be Space admins.
When you create a Space you are automatically designated as a Space admin. You can add other admins whilst creating the Space:
As a Space admin, you can assign the Space admin role to Space members. To do that:
As a Space admin, you can rename a Space or change its settings.
🔥Wrike Tip! There is another way to open a Space’s settings: right-click the Space’s name in the left-hand navigation panel and select “Settings” from the menu.
As a Space admin, you can select its default and recommended workflows. This option is only available if your account is on a Business or higher subscription.
When you set up the default workflow:
Note: You can only set one default workflow per Space.
To set up the default workflow:
*If you are on a Business or higher account but do not see “Change Workflow” in the menu, that means that there are no custom workflows in the account. You can visit our custom workflow page and learn how to create one.
🔥Wrike Tip! You can set up a different default workflow for folders/projects housed within the Space. To do that, start with right-clicking on the folder or project in the left-hand navigation panel, then follow the Steps 2-3 described above.
When you set up a recommended workflow:
Note that a recommended workflow cannot be set up for your personal Space.
To set up a recommended workflow:
As a Space admin, you can invite other users of the account to the Space. Note that it is not possible to invite users to a personal Space.
*Space admins always have Full Access to the Space’s folders and projects.
You can also edit the list of members from the Space info panel:
As a Space admin, you can remove people from the Space.
Removed user no longer sees the Space in their left-hand navigation panel. If it’s a private Space, then they can no longer access it. If it’s a public Space, regular users can still find the Space in the Spaces Explorer and then rejoin it.
As a Space admin, you can create request forms for the Space.
This feature is only available in Business and higher accounts.
To create a request form in managed Space, you need to:
You will see the page with the request form creation wizard, where you can build a new Request Form.
Account admins can assign and unassign request forms from all Spaces. Space admins can manage all request forms that are assigned to their Space.
If you are an account admin with the right to manage request forms, you can create request forms and assign them to a particular Space.
To do that:
You will see the Space, to which the request form belongs, in the “Space” column of the table listing all request forms.
Note: You can’t assign request forms to personal Spaces.
As a Space admin, you can view the full list of all request forms that belong to your managed Space, as well as edit, duplicate, and delete them.
To open the list of request forms in a particular Space and manage them:
Click on any request form to edit it.
To delete or duplicate a form, right-click on it and select the corresponding option.
The Space info section contains the Space’s description and the full list of Space members and admins. As a Space admin, you can edit Space info.
To add or edit a description of a Space:
As a Space admin, you can archive Spaces.
The archived Space disappears from the left-hand navigation panel in the workspaces of all Space users. If you had the archived Space or items within it opened in any view, you will automatically be redirected to a Space that is directly above the archived one on the panel.
An archived Space can still be found in the Archived tab within "Explore Spaces".
As a Space admin, you can delete Spaces.
The deleted Space disappears from the left-hand navigation panel of all users’ workspaces. If you had the deleted Space or items within it opened in any view, you will be automatically redirected to a Space that is directly above the deleted one on the panel.
After deletion, tasks, projects, and folders from the deleted Space can still be found in the recycle bin.