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Project Progress

Project progress is available on Business accounts and up. All users, including collaborators, can see project progress.

Overview

Wrike automatically calculates your project progress based on selected metrics and updates it in real time. You can see a project progress bar in:

  • The Android app: In the Browse view and Starred section.
  • The Wrike workspace (Wrike’s desktop app): In the project info panel, the Table view, the project dashboard widget, and project-based reports and on the timeline portion of the Gantt chart (to the right of the project’s name).

This page is an overview of how project progress is calculated, what the progress metrics are, and how to access progress in the Wrike workspace. To learn how project progress works in the Android app, please visit our Android app overview page.

Important Information

  • Tasks that live in a project’s subfolders and subprojects are taken into account when the project’s progress is calculated.
  • Deferred and cancelled tasks don’t affect project progress.
  • Star important projects for easy access to information about their progress.
  • You may have different progress metrics enabled in your Android app and Wrike web version. Therefore progress values may differ.

Enable/Disable Project Progress

In the Wrike workspace, all users, except for external users and collaborators, can enable/disable project progress, but this right may be disabled in their access role.

Project progress is disabled for all projects by default, and you need to enable it manually.
To enable or disable project progress in the workspace for multiple projects at the same time:

  1. In the left-hand navigation panel, click on a space, folder, or project that contains all projects that you want to enable or disable progress for. 1
  2. Switch to Table view. 2
  3. Find the “Progress” column 3. If you don’t see it, click on the gear icon in the upper-left corner of the table and check the box next to “Progress” to add it to the table.
  4. Click the caret icon 4 next to the column’s name.
  5. Select “Enable/Disable for all projects.” 5
  6. Confirm your decision in the pop-up that appears.

The progress feature is enabled or disabled for all projects that are currently on the Table view.
You can also enable or disable project progress for a single project in the workspace by disabling project metrics.

Project_Progress_-_Enable_Progress.png

Access Progress Panel

To access the project progress panel:

  1. Open the project info panel.
  2. Click the progress button (a rectangular icon with a percentage value indicating current progress) in the upper-right corner. 

Available Progress Metrics

There are two metrics available for evaluating project progress. You can enable both of them or use each of them separately. Only active (enabled) metrics count towards total progress.

Metric

How it’s calculated

Example

Progress by number of completed tasks

The number of completed tasks is divided by the total number of tasks and the result is multiplied by 100%.

  • There are 10 tasks in your project.
  • Three of them are completed.

Progress by number is calculated as
(3 / 10) * 100% = 30%

Progress based on the duration of completed tasks

The duration of completed tasks is divided by the total duration of tasks in the project and the result is multiplied by 100%.

Note: If the duration of a project’s tasks is 0 days or not specified, this progress metric based on duration is calculated as 100%.
  • There are three tasks inside your project.
  • Their durations are 1, 2, and 5 days respectively.
  • The total duration of tasks is 1 + 2 + 5 = 8
  • Two-day task is completed.

Progress by duration is calculated as:

  • 2 days (duration of completed tasks) / 8 days (total duration) * 100% = 25%

Total progress

All active (enabled) metrics are added up, and the result is divided by the number of active metrics.
  • Both metrics are enabled.
  • Progress by a number of tasks = 30%.
  • Progress by duration = 26%

Total progress is calculated as:

  • (30% (progress by number) + 26% (progress by duration)) / 2 = 28%

 

Enable/Disable Progress Metrics

In the Wrike workspace, all users, except for external users and collaborators, can enable/disable progress metrics, but this right may be disabled in their access role.

  1. Open the Progress panel.
  2. Check (uncheck) the box to the left of the metric you want to enable (disable).

Project Health Color-Coding

Enable color-coding to make the progress bar and Progress panel header appear in the color that matches current progress. If a project’s progress color and status don’t match, Wrike suggests you change the status.

To enable color-coding:

  1. Open the Progress panel.
  2. Check the box to the left of “Project health.”

Projects can have four different colors depending on their progress:

  • Green: Isn’t overdue and has zero risks.
  • Amber: Isn’t overdue and has at least one risk but not all are risks.
  • Red: Is overdue or contains all risks.
  • Grey: Cancelled, completed, or on hold project status or dates are incorrect (e.g., its finish date is earlier than its start date).

🖐Note: If color-coding is disabled or if the project doesn’t have a start or due date, the progress status bar is blue.

Project Risks

  • The deviation is more than 25%.
  • At least one task in a project is overdue.
  • The due date of at least one task in a project is later than the project’s finish date.

Deviation

The deviation shows if your project is on track. A large deviation means that there’s a big difference between actual and planned progress.

We calculate deviation as:

Deviation = (1 - Actual Progress / Planned Progress) * 100%

Where

  • Planned progress is the number of days that have passed since the start of the project divided by the project duration.
  • Actual progress is progress calculated based on active metrics.
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