The billable time setting is a part of the Wrike for Professional Services package and Wrike Resource add-on. Regular and external users can set up projects and tasks as billable or non-billable.
The billable time setting allows you to set up the projects and tasks that your employees work on as billable or non-billable in one click. Filter and group tasks and projects to see which of them you need to bill your customers or pay contractors for.
Regular and external users can set projects and tasks as billable or non-billable unless it’s restricted by their access role.
You can set the billing type while creating a project:
Your project is now set as billable or non-billable. All tasks and subtasks created within the project automatically get the same billing type by default, but you can manually change it later.
Regular and external users can change the billing type of projects and all tasks within it unless it’s restricted by their access role.
The billing type of the project is changed immediately. If you chose to change the billing type of everything inside the project too, this process also starts immediately but it might take some time if there is a large number of subprojects and tasks.
The billing type of the task is changed immediately. Keep in mind that when you change the billing type of a task, all of the time entries added for the task also get their billing type changed automatically.
*Note: If you don’t see the icon on a task, that means that this task isn't housed within any billable projects and the task itself is non-billable. You need to either change the billing type of its housing project or tag the task with a billable project to make the task billable.
All users who work on tasks in Wrike, except for collaborators, can track their working time using two ways:
🔥Wrike Tip! Use Wrike’s mobile apps for Android and iOS to add time entries in timesheets on the go. In both apps, you can add Timesheets to the main screens for easy access and set up daily or weekly notifications that’ll remind you to add time entries.
Android users can also integrate Google Calendars with Timesheets and easily add time spent on meetings and other scheduled tasks. Plus, the Android app will automatically calculate the billable and non-billable time totals, provide a weekly summary, and highlight tasks that require attention.
When you add a time entry using either of the methods mentioned above, it’s automatically marked as billable or non-billable, depending on the task’s billing type. Unlike the billing type of tasks and projects, the time entries’ billing type cannot be changed manually. But when you change the billing type of a task that has time entries, all its entries automatically change their billing type too.
All account users, except for external users and collaborators, can manage other users’ time entries.
You can easily get an overview of how much time your employees worked on a certain task and whether or not this time is billable on the Timelog view. There you can:
To open the Timelog view:
Each time entry’s billing type is indicated in the “Billing type” column on the Timelog view.
Filter Time Entries by Billing Type
Group Time Entries by Billing Type
All account users, except for external users and collaborators, can lock time periods on Timelog view unless it’s restricted by their access role.
When working on a project after you reviewed the time entries of your employees, you can lock project dates to prevent the entries from being edited. Use this feature prior to creating payrolls or preparing invoices for your clients or before exporting employees’ time entries from Wrike.
To lock all the time entries for the selected period at once:
A pop-up with the “Undo” button will appear for a short time. A message that particular dates are locked appears in the folder, project or space stream as well as in the stream of all tasks within.