Remote work may be a company policy by choice or necessity, but it can become a competitive advantage for a team. The trick is to leverage benefits (like flexible working schedules or work-life balance) and overcome challenges (such as miscommunication, distractions, or lack of human interaction).
Here are some best practices to help you make remote work more productive.
Schedule regular syncs
When working remotely, it’s harder to receive feedback and feel connected. Make sure everyone feels included in the everyday life and work of the group.
Depending on your team’s type of work and habits, run regular, short syncs:
Uplevel virtual meetings
Moving from face-to-face meetings to online conferencing may require some effort. Our main tips here are:
Learn more about organizing meetings in Wrike:
Proactively share and overcommunicate
In a remote team, it’s easier to lose grip of actual workload, work progress, and priorities, so questions like, “Who’s responsible for this task?” or “What's the latest agreement version?” quickly become a part of daily work. That’s why the habit of proactive sharing lays a background for efficient virtual collaboration:
Remember that it’s better to overcommunicate than to skip important details.
Learn best practices on organizing work-related communication.
Keep stakeholders in the loop
Keeping in touch with external and internal clients to report updates and discuss issues is essential for remote work success. One tip is to spark your communication with more details that will give your stakeholders a better understanding of the process and not only of the results. For instance, give a brief overview not only on what was achieved, but how, what interesting observations were made, etc. For better visibility, share external links and snapshots as monitoring and feedback tools.
If you need a deeper level of communication with your stakeholders, consider inviting them as collaborators (or external users if necessary) and add them as followers of projects or tasks, so they won’t miss any updates.
Explain ground rules
Everyone on the team should clearly understand the ground rules of remote collaborations such as schedule flexibilities, work processes, and performance metrics. Make sure your team knows each other's roles and responsibilities.
folder in Wrike with tips and tricks for remote work and share it with your team.
Ensure a single source of truth
Make Wrike a central hub for all work-related information. Avoid getting things done via emails and spreadsheets as much as possible:
Streamline work intake
Avoid receiving requests from multiple channels – they often miss important details and are difficult to track and prioritize. The solution is to set up a simple Wrike request form to structure incoming work. If you’re working with external stakeholders, give them the link to this request.
Learn more about request forms:
Automate repetitive work
Automate your processes as much as possible to reduce human error and increase work transparency:
Create a fun zone
Informal communication plays an important role in building team spirit. Replace face-to-face chats with a virtual watercooler where your team members can discuss their personal lives as well as work issues. Here are some ideas for inspiration:
Double down on motivation
Everyone likes being appreciated. Share achievements, even small wins, so everyone feels appreciated and can see how their individual work helps the team succeed.
Non-monetary rewards may come in handy here: Think of sending thank you emails and regularly give praise for good results on company meetings.
In Wrike and other online apps, use emojis in comments and reactions to reinforce your words.
Learn how to set up your remote office, maintain work-life balance, and create a productive daily routine.