Work Schedules for Users

All users (including Collaborators) on all account types can view their Work Schedules. Regular and External Users on Business and up accounts can create calendar exceptions. 

⏱ 2 min read

• Overview
• Important Information
• Create a Calendar Exception
• Delete a Calendar Exception
• Automatic Task Rescheduling

Overview

Work Schedules help you manage working and non-working days. Use Work Schedules to: see when you’re scheduled to work, designate additional working days, and mark vacation or PTO days.

When you create an exception:

• You’re no longer able to schedule tasks for that date (unless you enable the option to “Work on weekends).
• All tasks that had scheduled dates during the exception are automatically rescheduled (duration is preserved).

Important Information

• Only admins can change the account’s workweek (the days each week that are marked as working days).
• Although Collaborators can't add exceptions to their Work Schedules, admins on Business and up accounts can add exceptions and these exceptions are visible to Collaborators.

Create a Calendar Exception

Regular and External Users on Business and up accounts can create calendar exceptions.

1. Click your profile image in the Workspace’s upper right-hand corner.
2. Select “Settings” from the dropdown.
3. Click "Work Schedule" in the left panel.
4. Select a range of dates or double-click a date to create a single-day exception.
5. Select a calendar exception type: Overtime, Vacation/PTO, or Other non-working.

Delete a Calendar Exception

Regular and External Users on Business and up accounts can delete calendar exceptions.

1. Click your profile image in the Workspace’s upper right-hand corner.
2. Select “Settings” from the dropdown.
3. Click "Work Schedule" in the left panel.
4. Click on the date(s) with the exception you would like to delete.
5. Select “Delete exception”.

7 days ahead of the exception's start date, other users in the account will see a note about the upcoming time off in your profile information. Keep in mind, however, that Collaborators can't see profile information.

Automatic Task Rescheduling

Wrike automatically reschedules tasks whose schedule overlaps with non-working days in the assignee’s Work Schedule.

How rescheduling works: 

• Task duration remains intact (i.e. the length of time allotted for a task).
• Task dates shift into the future. The number of days shifted depends on the number of non-working days.
• Only active tasks scheduled for the future are rescheduled.
• If a task has multiple assignees, task dates will only shift if all assignees have non-working day(s) during the task's scheduled dates.

Wrike warns you about automatic rescheduling when you add an exception to your Work Schedule.

Note about "Work on Weekends". You can enable the "Work on Weekends" option if you want a task to span all days, including non-working days.