Regular and external users on all account types can edit the description field.
⏱ 3 min read
The description field is a real-time live editor available in tasks, folders, and projects. Information in the description field is automatically and instantly saved so that you and your teammates can work on the same item at the same time and see the changes you make in real time. When someone else is editing the same description, you will see a cursor with the name of the user who is making changes.
Access the description field:
Once you place your cursor in the description field of a task, folder or project, the formatting tools panel appears above the description field. Use the icons on the panel to edit and format the description.
|Icon on the Formatting Tool Panel||Function||Available Commands|
|Adds heading formatting to text||Select text, click the “Insert Heading” icon and select a heading from the dropdown menu|
|Bold||Makes text bold||
1) Click the “Bold” icon
2) Press Ctrl+B on your keyboard
|Italics||Makes text italic||
1) Click the “Italics” icon
2) Press Ctrl+i on your keyboard
1) Click the “Underline” icon
2) Press Ctrl+U on your keyboard
|Strikethrough||Adds a strikethrough to text||Click the "Strikethrough" icon|
Highlights text and changes its color.
Resets text to default: black symbols on a white background
1) To highlight text, click the “Colors” icon and select a color from the “Background” section of the drop-down.
2) To change the text color, click the “Colors” icon and select a color from the “Text” section of the drop-down.
3) To clear all color formatting, select text, click the “Colors” icon, then click “Reset to default” in the drop-down.
|Tasklist||Creates a new tasklist or converts existing text in a tasklist. In tasklists, each item has a checkbox next to it; when you check the box, the item is greyed out||
1) Click the “Tasklist” icon
2) Type "" at the beginning of a new line and press a space button on your keyboard
Toggle Ordered List
|Creates a new numbered list or converts existing text into a numbered list||
1) Click the “Toggle Ordered List” icon
|Toggle Bullet List||Creates a new bulleted list or converts existing text into a bulleted list||
1) Click the “Toggle Bullet List” icon
|The first button makes the line of text indented, the second one unindents it||
1) Click the “Indent” or “Unindent” icon
2) Press Tab or Shift+tab respectively on your keyboard
|Insert Image||Inserts image in the description||Please see below|
|Insert Link||Hyperlinks highlighted text||
1) Highlight the relevant text and click the “Insert link” icon, paste the link in the window that appears.
2) Highlight the text and press Ctrl+K on your keyboard
|Insert Table||Creates a new table in the description||Please see below|
|Undo||Reverses your last action in the description field||
1) Click the "Undo" icon
2) Press Ctrl+Z on your keyboard
|Redo||Reverses your last Undo action||
1) Click the "Redo" icon
2) Press Ctrl+Y on your keyboard
|Version History||Opens the window showing all changes made to the description field||Please see below|
To add an image to the description field:
A thumbnail of the image is added to the description field and if the image was uploaded from the computer, it’s added as an attachment to this task, folder, or project. Hover over the thumbnail and click the three-dot menu to either open, expand, or delete the image.
Also, you can add images from the description of other items in your Wrike account, or from outside of Wrike, simply by copying and pasting them into the description field. This way, a thumbnail of the image is added to the description field and the same image is added as an attachment.
You can create a new table or copy a table from any place outside of Wrike and paste it into the description field.
To create a new table click the “Insert Table” icon on the tool panel. Next, apply the size for the table (the maximum size of a new table is 8x15 but you can add more rows and columns later).
To edit the table:
Table Hot Keys
When someone makes a change in the description field, an entry is added to the task, folder, or project’s Activity Stream showing that a user updated the description. Click on the “Updated description” text in the activity stream to see a pop-up of the changes that a user or users made. If several users were editing the description at the same time, each user’s changes are highlighted with a different color.
The Version History tool allows you to:
To see the Version History:
The list of all description versions is displayed to the right of the description field content in the pop-up window. Each entry contains changes made within a one-minute period or less.
Users who edited this version are listed in the upper-right corner of the description field. Each user's profile image is outlined with a colored line. That same color is used to highlight all changes made by the user within the description field.
To open the needed description version:
To restore a version:
The selected version will be displayed in the description field.
Adding links to the task, folder, or project description field is available to all users (except collaborators) on all account types.
When you add a link to the description field and hit "Space" or "Enter" Wrike will recognize it and make it clickable.
Please note that this only works for links from the list of supported URL schemes. Account owners and admins on Enterprise accounts with the specific right enabled can configure which links should be added to the list.
Following URL schemes are supported by default and are recognized by Wrike:
Account owners and admins on Enterprise accounts with the right to configure advanced security settings can add other URLs to the list. To do so:
To delete a URL from the list of schemes click the X to the right of the URL.